Behind the Scenes of our Staff Meeting

I used to approach staff meetings differently.

Our team would meet weekly. I would create an agenda of random topics. The team would gather, and we would have casual conversations around the subject matter which would often derail into conversations around unrelated topics. Were we meeting and connecting as a team? Yes-and I loved that.

But I found myself leaving those meetings questioning, “Is this worth it? Are we meeting just to meet? How do I get everyone to engage and contribute? Do I scrap the meeting and free up an hour in my calendar?”

I really wanted to scrap the meeting. Having one extra hour in my calendar each week was very appealing. But, if you’re anything like me, “free time” doesn’t remain “free time” for long. And, that free time is often filled with low priority tasks and distractions.

Let me pause here.

If you’re a solo chiropractor or have a small team, you may be thinking to yourself, “This is great Robyn, but how does this apply to me?” Stick with me.

I knew if I cancelled the meeting, we would become robotic accomplishers of tasks, rather than proceeding with a clear plan to attain our goals. Our days would control us, we wouldn’t control our days. We would run around with a fire extinguisher putting out proverbial fires as they ignited. The number of people we helped would be based on hope and maybe a little luck, not on a strategy or intentionality.

So….I revised the structure…and that’s when everything changed.

• Meetings take place on Mondays to set the direction for our week.

• All team members and departments are assigned specific discussion points to bring to the meeting. Not sure where to focus or what to discuss? Click here for my Weekly Staff Meeting Topics Checklist.

• Review of goals, metrics, and numbers.

• Wins-How many people did we help last week? What needs to be celebrated?

• Challenges-What do we need to prioritize, strategize, work through, change, or solve?

• Review and Clarify: Where do we need to dive deeper into a topic for greater clarity?

• Case studies: Always point back to our purpose and how every team member contributes to the impact.

Whether you’re a chiropractic team of one or a team of many, I urge you to set aside dedicated time to review, analyze, plan, and prepare for your practice goals and dreams.

I hope this post sparked some new ideas and moved you that much closer to realizing your aspirations. You deserve it, my friend. The world eagerly awaits the unique contributions only you can offer—dare to dream, take decisive action, and showcase your brilliance.

I’m here cheering you on every step of the way.

R.